Tourist apartments

Online check-in for tourist apartments

Manage guest registration for all your units from a single dashboard: online check-in for every booking and automatic traveller reports to SES.HOSPEDAJES, Mossos or Ertzaintza, apartment by apartment.

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Facade of a tourist apartment building with balconies
Automatic reports
100%
Report sent to SES

Many units, one dashboard

Each apartment with its calendar, bookings and establishment code — no spreadsheets or notebooks.

Arrivals without a front desk

Guests arrive with check-in already done from their phone: nobody needs to be there for the paperwork.

Zero forgotten reports

In high season reports pile up; with HazCheckin every arrival generates and sends its own automatically.

Bright living room of a tourist apartment
100%
of traveller reports sent automatically
~3 min
guest check-in time, from their phone
Apartment interior with sofa and television

How it works

  1. 1

    Create or import your property

    Paste your Airbnb or Booking listing URL and we prefill name, photos, capacity and location — or create it manually in minutes.

  2. 2

    Guests check in online

    They receive their link by email or WhatsApp and complete document, details and signature from their phone before arriving, in their language.

  3. 3

    The report sends itself

    HazCheckin validates the data and submits the traveller report to SES.HOSPEDAJES, the Mossos d'Esquadra or the Ertzaintza on time, with an archived receipt.

Built to operate at volume

Multi-property dashboard

All your units, bookings and reports in a single view.

iCal calendars per unit

An iCal calendar transfers availability; review imported blocks and complete any missing booking details. If you use a PMS, check the integration and available fields before automating the workflow.

Link and QR per property

A fixed code in each apartment: guests find their booking by date and complete check-in on the spot.

Team and roles

Give your management and cleaning staff access without sharing your account, depending on your plan.

What you should know about online check-in for a vacation apartment

Guest registration is mandatory, even for a single unit

Since Royal Decree 933/2021, every vacation rental apartment in Spain must collect its guests' details and report them to the Ministry of the Interior through SES.HOSPEDAJES — or to the Mossos d'Esquadra in Catalonia and the Ertzaintza in the Basque Country. The obligation applies even if you manage a single apartment and even when the booking comes through Airbnb or Booking.

The report must be filed within 24 hours of arrival, and failing to do so can carry fines of up to €30,000 in serious cases. Online check-in exists precisely to meet this requirement without paperwork: the guest provides their details before arriving and the report files itself.

How online check-in works, unit by unit

When the booking is confirmed, the guest receives a link by email. From their phone they scan their ID or passport, fill in the data the registry requires, sign and — if you enable it — verify their identity with a selfie. All before setting foot in the apartment, with no app to download.

An iCal calendar transfers availability; review imported blocks and complete any missing booking details. If you use a PMS, check the integration and available fields before automating the workflow.

Self check-in arrivals: keys only once check-in is done

You can prepare access instructions once you have reviewed registration. Key or code handover follows your property’s procedure; it does not imply an automatic smart-lock integration.

If a guest arrives with missing details, use the property link or QR code and offer assistance. Decide who will review incomplete registrations before each arrival.

HazCheckin dashboard shown in the product demo

Check the workflow before choosing your check-in software

See the real dashboard and guest form. Check how bookings, missing details and registration fit into your operations.

Watch the dashboard and guest demos

Prepare your setup

Frequently asked questions

Can I manage several apartments in the same building?

Yes. Each apartment is registered as a property with its own SES.HOSPEDAJES establishment code, all sharing your lessor code. HazCheckin submits each unit's report separately.

Does it integrate with Airbnb and Booking?

Yes, in two ways: listing import to create the property with photos and details, and iCal calendar sync so bookings flow in automatically.

Which plan do I need?

Basic covers up to 3 properties, Professional up to 10 and Enterprise up to 15, expandable on request. Check-ins are unlimited on all plans.

What if a guest arrives without checking in?

They get automatic reminders by email or WhatsApp; and if they still arrive without completing it, you can register their details in a minute from the dashboard or app and the report is sent all the same.

Is online check-in mandatory for a vacation apartment?

What's mandatory is guest registration: collecting each guest's details and reporting them to SES.HOSPEDAJES (or Mossos/Ertzaintza) within 24 hours of arrival. Online check-in is the practical way to comply when there's no front desk: the guest provides their details before arriving and the report is filed automatically.

When does the guest complete the online check-in?

As soon as the booking is confirmed they receive their link and can complete it from their phone at any time before arrival. Most do it in the days beforehand, nudged by the automatic reminders.

Does it work with smart locks and self check-in arrivals?

You can prepare access instructions once you have reviewed registration. Key or code handover follows your property’s procedure; it does not imply an automatic smart-lock integration.

Also for other lodging types

Holiday homesHotels and hostelsCampsites

Put your apartments on autopilot

Try HazCheckin free for 15 days — no commitment, unlimited check-ins.

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GDPR compliant

We comply with the European Union's General Data Protection Regulation (GDPR). Your data — and your guests' data — stays safe.